Following a decision taken at its 2017 Annual Meeting in Hong Kong, the ICDPPC launched a consultation, amongst members and non-members, on its own future. The consultation pivoted around three main themes: the Conference’s objectives and common future; the Conference’s identity; and the Conference’s format and structure.

This consultation exercise resulted in the adoption at the 40th ICDPPC annual meeting of the Resolution on a Roadmap on the Future of the Conference which mandated the Working Group on the Future of the Conference with the following tasks to be completed and presented at the 41st conference in 2019:

  • setting up of a task force on the Annual meeting format, to consult and report on its recommendation;
  • developing a background document on the interpretation of the membership and independence criteria;
  • writing a detailed proposal on the creation of an ICDPPC contact group with external stakeholders, in particular civil society organisations;
  • evaluating the possibilities and modalities, including technical and financial requirements, for the creation of an ICDPPC members online platform; and
  • establishing plans for the development of a funded, stable Secretariat, in place for renewable terms of three years or more, and for the establishment of membership fees and its modalities.

The Membership of the Working Group on the Future of the Conference was refreshed in May 2019 and currently consists of 14 delegations.

The Co-Chairs of the Working Group are the Office of the Privacy Commissioner of Canada (OPC) and the Information Commissioner’s Office of the UK (ICO).

A list of the 14 member authorities participating in the working group is available here.

Members are very welcome to get in touch via the ICDPPC Secretariat (ExCoSecretariat@icdppc.org) if they wish to join the Working Group on the Future of the Conference.

Conference rules

Working Group members should familiarise themselves with the current Rules and Procedures regarding the Conference’s purpose and structure.

Current rules

Section 3.3, dealing specifically with Working Groups, now reads:

Working Groups are composed of members of the Conference. Observers can be invited to participate in Working Groups on an ad hoc basis. Participation is voluntary. Working Groups are to be chaired by one or more member authority, and can come from the same or different regions. Working Group Chairs shall take steps to encourage participation from all regions. Insofar as possible, a Working Group’s members shall represent different cultural, geographic and legal backgrounds.

Working Groups derive their mandate and direction from the Closed Session. They shall report to the Closed Session; however, they should keep the Executive Committee informed of their progress.

Working Groups may be temporary or permanent, as stated at the time of their establishment.

Relevant resources

Office of the Privacy Commissioner of Canada, Backgrounder: The Secretariat of the International Conference

Office of the Privacy Commissioner of Canada, Proposals Paper: Costing and Paying for the Secretariat of the International Conference