Updates from the Executive Committee

Introduction

In addition to ad hoc update messages from the Chair, and information shared through the new ICDPPC Newsletter, the Executive Committee has decided, in the interests of transparency and open communication with members, to publish on the website a short summary of the discussion at each Executive Committee meeting. These summaries will start with the 51st Executive Committee meeting held on 2 May 2019.

Executive Committee meeting: 19 June 2019

The Executive Committee held its 52nd meeting on 19 June 2019 by teleconference.

The key focus of this meeting was to review the consultation responses on the Policy Strategy, progress on planning for the next Annual Meeting and next steps on the new name and logo to recommend to the Conference.

The Executive Committee noted that the 35 responses from members received to date, from a wide range of countries and jurisdictions, indicated broad support for the proposed policy priorities, with helpful indications for how the proposals could be further refined and prioritised. In light of some requests for an extension of the consultation period, related to the later circulation of the French and Spanish versions of the documents, the Executive Committee agreed to extend the current consultation until 8 July. Committee members would continue to seek out opportunities to engage with members at regional and other gatherings.

The Executive Committee thanked hosts Albania and the Programme Advisory Committee for their excellent work on the Open Session programme and noted that details including the timetable, panel topics and keynote speakers would be published shortly on both the host and the ICDPPC websites. The Committee discussed a draft agenda for the Closed Session; the broad outline was agreed with further work needed on some elements.

The Executive Committee thanked Mexico for proposing some options for a new name and a new logo, reflecting the helpful and creative input from members during the earlier consultation. These will form the basis for a further consultation with the membership over the summer. The Committee highlighted the importance of selecting a name which appropriately reflects the shift from an annual conference to a permanent body.

The next Executive Committee meeting will take place on 25 July 2019.

Executive Committee meeting: 2 May 2019

The Executive Committee held its 51st meeting on 2 May 2019 in Washington, DC, on the margins of the IAPP Privacy Summit, where several Executive Committee members were gathered.

A key focus of this meeting was taking forward the development of a policy strategy for the ICDPPC, following the adoption at the 40th conference last year of the Resolution on a Roadmap for the Future of the Conference. The Executive Committee reviewed draft proposals for key themes and policy priorities based on the initial discussion at the workshop which the Executive Committee held in London on 20/21 March. A member consultation on the strategy under development launched on 10 May, and will include raising awareness and gathering feedback from members in their regional/linguistic networks.

Arrangements were made for a Sub-committee of the Executive Committee to evaluate the two bids received for hosting the Conference in 2021 and make a recommendation to the Conference, in line with the ICDPPC Rules and Procedures.

The 2019 ICDPPC Host Authority from Albania provided an update on progress in the plans for the forthcoming conference with announcements including that the conference website is coming soon. News updates to members and observers about the programme and logistical arrangements will follow in due course.

The next meeting will take place on 19 June 2019.

Policy Strategy consultation extended

During the ICDPPC Executive Committee meeting held on the 19 June, the Executive Committee agreed to extend the consultation phase of the Policy Strategy.

The Secretariat is pleased to announce that the deadline for submitting your comments to the Policy Strategy is now Monday 8 July 2019 (close of business, UK time).

The ICDPPC’s Executive Committee launched a consultation for members on six policy areas, as well as proposals for policy priorities and actions for 2019-2021.

ICDPPC members will have received an email with more information about the policy strategy and how to respond to the consultation, which now closes on Monday 8 July 2019. If you have not received it, please email excosecretariat@icdppc.org.

Both French and Spanish versions of the documents are available.

Elizabeth Denham, Chair of the ICDPPC Executive Committee, said:

“At our 40th ICDPPC Conference in Brussels last October, we were proud to adopt the Roadmap Resolution, a clear clarion call to strengthen our committee’s core policy role and influence in advancing privacy and data protection at the international level.

“The next step is to identify the priorities to maximise that global impact. We need your expertise and insight.

“We all face the challenge of limited resources and an ever growing list of challenges that need our attention. In that context, it is crucial that we choose priorities that we all share, and we can all support to carry our goals through to fruition.

“It was with this intention that my fellow Executive Committee Members and I devoted two days at our recent meeting in London to explore the issues and to develop a proposal setting out policy priorities.

“We believe the approach we are proposing is one that will position us to remain relevant for the years ahead. But our vision must be a shared one. I hope I can rely on your input ahead of the 6 June deadline for views on this defining piece of work.”

All responses will be considered for a revised proposal for further consultation with the membership.

For further information, please email excosecretariat@icdppc.org.

Register now for ICDPPC – the general agenda themes and panels are now available!

The Chair and Executive Committee of the ICDPPC are excited to receive the news that the Host Authority 2019 has announced the general agenda and keynote speakers for ICDPPC 2019 in Tirana, Albania.

The keynote speakers, in order of appearance, are:

Jamie Bartlett, Senior Fellow, UK Demos

Brad Smith, President of Microsoft

Christopher Docksey, Honorary Director General of the EDPS

Preparations are in full swing for Tirana and registration is open.

Find out more about the annual forum where independent regulators on privacy, data protection and freedom of information meet at https://www.privacyconference2019.info.

Global Privacy and Data Protection Awards – 2019

Submit your entry by 29 July!

The ICDPPC Executive Committee is excited to announce that this year’s Global Privacy and Data Protection Awards nomination process is now open!

In its third year, the Awards celebrate the achievements of the entire ICDPPC community and shine a light on good practice.

Any member can apply. Submit your entry form by 29 July.

The award categories are:

  • Education and public awareness
  • Accountability
  • Dispute resolution and enforcement
  • Innovation
  • People’s Choice (shortlisted entries in all categories will automatically be entered for this Award)

We’ve made a minor update to the process to make it as easy as possible to vote for your favourite entries. Find out more on how to apply with the FAQs here.

ICDPPC Resolutions 2019 – the way forward

Do you have a resolution idea to table at this year’s ICDPPC?

Are you looking to co-sponsor or contribute as an ICDPPC member to this year’s Conference resolutions?

The ICDPPC Executive Committee is aware that many members want to get as much as possible out of their membership of the ICDPPC. Engaging with the development of the Conference Resolutions is a great way to get involved. As we embark on that time of the year when we consider what will be tabled for adoption at the next Conference, further guidance about how you can track developments or indeed take the lead has been produced to assist you in your understanding and engagement with the ICDPPC Resolutions tabling process.

The following guidance on the Resolutions process follows the update of the Conference Rules and Procedures in 2018.

More reasons for this guidance:

  • This guidance aims to provide both you as a member and the Executive Committee, including the Host Authority, with a clearer idea of what to expect at the Conference Closed Session.
  • Your adherence to the resolutions process will help you as an ICDPPC Member with your individual decision-making on what to expect from this year’s Conference, particularly useful around the time when you are considering whether to attend.

The process also facilitates the Executive Committee’s job in bringing you the best plan for the ICDPPC 2019 Closed Session.

DATE

(Week commencing)

Action
28 May (Co-)Sponsor(s) communicate to the Conference Secretariat and Host Authority their intention to produce a resolution on specific topic (all types of resolution – topic area only, no need for declaration of co-sponsors, exact title or any content at this stage).
3 June Announcement of the list of those Authorities with intentions to table a resolution and any existing co-sponsors.
24 June (Co-)Sponsor(s) send their draft resolution to the Secretariat by now, where this concerns topics regarding a particularly complex technical or policy issue, or relating to a topic that otherwise may require a longer review and comment period prior to the Closed Session. No co-sponsors are required to be declared at this stage.
1 July Round One comment period opens for member proposals for amendment to resolutions on complex/technical policy matters.
22 July Comment period ends (end of week, 26 July) (Round One) on the resolutions on a complex or technical policy matter.
29 July (Co-)Sponsor(s) of resolutions of a particularly complex or technical nature circulate via Conference Secretariat an updated draft text to all Members and ask for next stage comment (Round Two) and co-sponsors.
19 Aug End of Round Two comment period on the complex/technical resolutions. Co-sponsors of these resolutions need to be identified by now. (Formal conference deadline for members to indicate themselves as co-sponsors is 26 August).

Launch process of circulation of all other (less complex/less technical nature) resolutions, ensuring that proposed resolutions already have four co-sponsors (Rule 4.1, ICDPPC 2018). Co-sponsors send their draft resolution to the Conference Secretariat by now.

14 Oct Final draft resolutions published on the Host Authority website.
21 Oct Conference closed session – discussion of draft resolutions. Amendments made, if any.
22 Oct Conference closed session – adoption of draft resolutions, as amended.

Read the FAQs document on the resolutions process.

 

ICDPPC launches consultation on its policy strategy

The ICDPPC’s Executive Committee has launched a consultation for members on six policy areas, as well as proposals for policy priorities and actions for 2019 – 2021.

ICDPPC members will have received an email with more information about the policy strategy and how to respond to the consultation, which closes on 6 June 2019. If you have not received it, please email excosecretariat@icdppc.org.

Both French and Spanish versions of the documents are being prepared and will be shared when available.

Elizabeth Denham, Chair of the ICDPPC Executive Committee, said:

“At our 40th ICDPPC Conference in Brussels last October, we were proud to adopt the Roadmap Resolution, a clear clarion call to strengthen our committee’s core policy role and influence in advancing privacy and data protection at the international level.

“The next step is to identify the priorities to maximise that global impact. We need your expertise and insight.

“We all face the challenge of limited resources and an ever growing list of challenges that need our attention. In that context, it is crucial that we choose priorities that we all share, and we can all support to carry our goals through to fruition.

“It was with this intention that my fellow Executive Committee Members and I devoted two days at our recent meeting in London to explore the issues and to develop a proposal setting out policy priorities.

“We believe the approach we are proposing is one that will position us to remain relevant for the years ahead. But our vision must be a shared one. I hope I can rely on your input ahead of the 6 June deadline for views on this defining piece of work.”

All responses will be considered for a revised proposal for further consultation with the membership.

For further information, please email excosecretariat@icdppc.org.

2019 ICDPPC Open Session Programme Advisory Committee

The 2019 ICDPPC Open Session Programme Advisory Committee (PAC) has recently been established and has met to appoint the final speaker line-up and content of the Open Session agenda in Tirana this October. The ICDPPC is honoured that Peter Hustinx, former European Data Protection Supervisor, and currently non-Executive Director at the ICO has agreed to co-chair the PAC. We will provide further updates from the Co-chairs in due course.

Find out who the members are here.

Besnik Dervishi, Commissioner, Information and Data Commissioner’s Office (IDP), Albania – Host Authority ICDPPC 2019
Peter Hustinx, former EDPS and former head of Dutch Data Protection Authority

Chair news: End of Year Message

Dear Colleagues

Progress in 2018

2018 has been a pivotal year for the ICDPPC community, both in terms of determining our own identity and way forward, and in establishing our place on the international stage, with data protection at the heart of so many policy debates.

The fantastic annual meeting in October, so ably co-hosted by EDPS and Bulgaria, has set us on a productive path forward.  May I once again pay tribute to Giovanni Buttarelli and Ventsislav Karadjov and their teams for the enriching and stimulating discussions as well as their generous hospitality.

We now have a Roadmap to guide the development of the ICDPPC from an annual meeting to a visible and vocal body that can engage effectively with the policy issues of the day.  This is thanks to the excellent work led by our French and Canadian colleagues and the contributions from across the membership.  The Declaration on Ethics and Data Protection in Artificial Intelligence (AI), setting out our guiding principles and our joint call for common governance principles, was a significant achievement. We must continue to build on this.

Looking Forward

There is much work to do to realise the ICDPPC community’s vision and ambition. The new Executive Committee has already had two (virtual) meetings in the last 2 months to map out priorities for the year ahead and how we will help to deliver them. These include:

  • formulating a 2019 – 2021 strategic plan, for adoption at the next annual meeting in Albania, underpinned by a clear set of policy priorities, issues and themes, to inform the ICDPPC’s work and our outreach to other organisations and to civil society;
  • developing a communications plan to support these policy priorities; and
  • strengthening the ICDPPC’s role in capacity building for its members, for which we have heard a clear demand, particularly from newer members.

I am delighted that we have such a diverse ExCo membership, and am grateful to dedicated colleagues for being willing to join our meetings at the crack of dawn or at midnight to bridge the time zone differences.

Our Working Groups will continue to play a crucial role in generating ideas and supporting implementation of the commitments we all made in Brussels. Diverse representation will be important here too. If you are interested in joining one of them, including the new WG on Ethics and Data Protection in Artificial Intelligence (AI), please contact the Secretariat (excosecretariat@icdppc.org) or the relevant Chair.

We are also looking for volunteers for the network of translating members to assist the Secretariat in translating key documents; this is important to help maximise the impact of our resolutions and declarations. Please contact the Secretariat if you can help. We will focus on English, French and Spanish initially but all offers welcome.

I am honoured that you have placed your trust in me, as Chair of the Executive Committee, to steer our work at this critical juncture. I look forward very much to working with you all to make a reality of the vision we have jointly articulated.

Elizabeth Denham
Chair of the ICDPPC Executive Committee

Chair news #5: Getting ready!

In just a few days, we’ll all be together in Brussels. The ICDPPC Secretariat and our host are working full steam to make sure that everything runs smoothly and that we’re all set for what promises to be an exceptional annual meeting!

I guess you are now all ready and looking forward to our yearly reunion. For some of you, I know it even means a very long trip, and for all of us, a lot of energy and preparation! But before jumping into the week, please get some rest and take a moment to think about our upcoming debates, to look back at the past year and to put all this into perspective with our frenzied surrounding world.

A big discussion is expecting us in Brussels, about our organisation and our common project. It’s true, we are going to talk about ourselves maybe a bit more than usual. But it is certainly for a good cause!

I hope we’ll have an open debate with one thing in mind: the future of the Conference as an organisation, which we can for sure make more visible and audible. Make no mistake, this won’t be a self-centred exercise but rather an attempt to open up and strengthen our role at international level. And we’ll even be able to prove all this right with our discussions on ethics and data protection in artificial intelligence.

In the end, while we are all getting ready for our fortieth annual meeting, we are also on our way to have the ICDPPC ready for the years to come and the challenges ahead. This is to me a very exciting perspective which make me look forward to our exchanges and debates. Oh, and of course, you have to get ready for Belgian waffles and chocolate, because they’ll be all around next week!

See you all in Brussels,

Isabelle Falque-Pierrotin